As the preferred carrier, United Parcel Service (UPS) is the world's largest package delivery company and leading global provider of specialized transportation and logistics services. UPS has provided Villanova with a dedicated truck and driver making daily deliveries as well as pick-ups. UPS offers on-line services, significant discounts, and exceptional service. Departments are encouraged to take advantage of all that UPS has to offer the University.

UPS calculates the discount based on the total number of air-letters, poly bags, and packages sent under the Villanova agreement. Each Department has a shipper number which is linked to the Villanova main account. Only packages sent using the Departmental shipper number will qualify for discounts. Discounts are as follows :
    Overnight Air - by 10:30am - 57% Discount off list price
    Overnight Air - by 8:30am - 0% Discount off list price
    Overnight Air - by close of business - 52% Discount off list price
    2nd Day Air - 43% Discount off list
    International -
        Express LTR - 45 % Discount
        Express PKG - 65% Discount
        Expedited PKG - 60% Discount
Ground Packages - 24% Discount off list for Commercial Deliveries and 3% Discount off of list for Residential Deliveries

Additional Fees
     Fuel Surcharge - 7% of list price of shipment added to each order

Note: Do not use our Villanova Procurement Card when shipping with UPS, the discounts will not apply.

With the start of the 2004-05 academic year, UPS will deliver daily to 21 pre-designated locations on campus. These locations are responsible for notifying the Department that the package has arrived. If your building is not a delivery location, the Mailroom will deliver the package during the normal delivery time, including priority overnight packages. Please contact the Mailroom directly at 94492 regarding delivery questions.

There are 7 drop-box locations throughout campus. These boxes are for air-mail letters and poly bags only. All letter boxes are stocked with needed supplies. Pick-up time for the boxes is 6:00 pm, Monday through Friday.

When shipping a large package, the package must be taken to the Mailroom by 3:00 pm. The package must include the Department shipper number, index and account number. The Mailroom will complete a shipper label with the proper Departmental information. These charges will be reflected on Departmental budget on a monthly basis.

**Note: DO NOT call UPS for a pick-up. Direct pick-ups will not receive Villanova's discounts and will be charged additional pick-up fees.

Departments who wish to use UPS must have a Villanova shipper number which is linked to your Department index number. To obtain this shipper number fill out a request form and e-mail it to the Procurement Department. If you have questions regarding this process contact John Durham 97164.

An on-line account will enable users to print labels, order supplies, create mail-merge labels for bulk mailings, and track packages. All Departments must sign up for an on-line account. To sign up for an on-line account, go to www.myups.com, click on register and complete the required information. Instructions for using this site are available by clicking here. pricing shown during processing online orders DO NOT reflect Villanova discounts. Discounts will be applied at during invoicing.

Print shipping labels from the UPS website at www.myups.com.

Order labels on the web or call 1-800-pickups. Please have your shipper number ready.

Blank labels are available at any one of the air-mail box locations or the Mailroom. When filling out these forms make sure to include the shipper number and Departmental index. Click here for a sample shipping label and instructions. Labels

The Procurement Department receives a weekly consolidated bill from UPS for processing. These charges will be reflected on Departmental budgets on a weekly basis. Copies of the bills will be given to the Department for their records only. It is not necessary for Departments to process the bills for payment. Questions concerning billing may be directed to UPS customer services at 1-800-742-5877. Procurement will always pay the full about of the invoice received from UPS. Any corrections to the billing will be processed as a credit. It is the Department's responsibility to make sure that a credit is received. If you need additional help, please contact John Durham at ext. 97164.

It is understood that there are times when it is necessary to use another carrier. When using other carriers it is preferred that the procurement card be used for the payment of these charges. Question regarding these exceptions please contact John Durham at ext. 97164.